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Personnel Action Timelines

  • January 31 – Letters sent to those who will undergo review in the Fall of the coming academic year
  • March 30 – Decision to seek promotion (optional) due to the Chair. If so, the candidate will need to submit the names of 2 recommenders. Chair will contact reviewers to confirm they will be willing to review the dossier.
  • April 1 – Ballot for Personnel Committee is sent to all eligible faculty
  • Mid April to Early May – Newly elected Personnel Committee meet with chair, elect a chair of the committee, divide and assign work.
  • August 15 – Chair assigns two faculty members to visit candidates’ classes in September, one from the list provided by candidate, and another in consultation with the Language Director of that faculty member’s section.
  • August 31 – Materials due from candidates, including names of two faculty members who might visit on class in September. Promotion materials distributed to reviewers.  Letters from external reviewers requested for end of August.  Materials are made available to committee via Sakai site.
  • November 1 – Class Observation/Peer teaching reports due to Chair
  • February 1 – Personnel Committee reports for all promotions and reappointments due to Chair. All materials made available for review by all voting Faculty.
  • Mid-to-Late-February– Faculty meeting and Personnel vote
    • Following the meeting, the Chair will notify the candidates of the results of the voting and what will be recommended, subject to DO approval. Reappointments are reviewed and approved by SADs, Promotions are reviewed by a College-wide committee.
  • March 15 – Dossiers are uploaded and routed to DO for review and approval.
    • Manager will monitor progress in Business Center. These actions are often not entered into the system until closer to the end of contract date (May or June).
  • December 1 – Letters sent to those who will be undergoing 3rd Year Reappointment, Promotion to Associate Professor or Full Professor. Assistant Professors in their second term must be reviewed for promotion to Associate Professor.  Associate Professors with Tenure who are eligible for promotion to Full Professor must notify the Chair in writing if they are declining to be reviewed for promotion and only wish to undergo a Post-Tenure Review.  For Post-Tenure Reviews w/o promotion, see next timeline.
    • Candidates for reappointment to Assistant Professor, or for Promotion to Associate or Full Professor, will need to submit the name of a faculty member who might visit one class in September. Promotions and Reappointments require 2 different observations, one observer named by candidate, one named by the Chair
    • For candidates seeking promotion, this letter will ask for names of suggested recommenders, which will be due to the Chair on March 1.
  • March 1 – For those declining promotion and only undergoing PTR, a written request is due to chair. For candidates seeking promotion, names of suggested recommenders are due.  The Chair will solicit additional names of external reviewers and will contact reviewers to confirm they will be willing to review the promotion dossier.
  • April 1 – Ballot for Tenure Review Committee is sent to all eligible faculty
  • Mid April– Newly elected Tenure Review Committee meet with chair, elect a chair of the committee. Review committee makes recommendations of committee members for each TT faculty member to be reviewed.
  • Early-to-Mid-May – Chair appoints individual review committees.
  • May 15 – Materials due from candidates. Promotion materials distributed to reviewers.  Letters from external reviewers requested for end of August.  Materials are made available to committee via Sakai site.
  • August 15 – Chair assigns two faculty members to visit candidate’s classes in September, one named by the candidate, and the other at the Chair’s discretion.
  • October 1 – Class Observation/Peer teaching reports due to Chair
  • November 1 – All ad-hoc review committee reports due to Chair. Materials for Promotion and Reappointment distributed to voting faculty, via Sakai site, for review.
  • Mid-to-Late-November – Faculty meeting and Personnel vote.
  • December 1 – Dossiers are uploaded and routed to DO for review and approval.
  • December 1 – Letters sent to those who will be undergoing Post-Tenure Review.
    • Associate Professors with Tenure who are eligible for promotion to Full Professor must notify the Chair in writing if they are declining to be reviewed for promotion and only wish to undergo a Post-Tenure Review.
    • Full Professors are only subject to a Post-Tenure Review.
  • March 1 – For those declining promotion and only undergoing PTR, a written request is due to chair.
  • April 1 – Ballot for Tenure Review Committee is sent to all eligible faculty
  • Mid April– Newly elected Tenure Review Committee meet with chair, elect a chair of the committee. Review committee makes recommendations of committee members for each TT faculty member to be reviewed.
  • Early-to-Mid-May – Chair appoints individual review committees.
  • May 15 – Materials due from candidates, including the name of one faculty member to observe a class in the Fall. Materials are made available to committee via Sakai site.
  • August 15 – Chair assigns one faculty members to visit candidate’s classes in September, named by the candidate.
  • October 1 – Class Observation/Peer teaching reports due to Chair
  • December 1 – All ad-hoc PTR committee reports due to Chair.
  • Late January/Early February – Chair meets with faculty who underwent PTR to discuss results.
  • March 1 – Dossiers are uploaded and routed to SAD for review and approval.