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Foreign Guest Speaker

PLEASE NOTE AND ACKNOWLEDGE

Foreign Guest Speakers will need to complete, sign, and upload the forms below, as well as provide some additional documentation, if requested, in order to receive an honorarium or reimbursements. There is additional processing time required for foreign speakers, so these documents must be uploaded as far in advance as possible (preferably 4-5 weeks).

Steps for UNC vendor approval and UNC payment process policy:
1. Approval in the vendor system may take up to 2-5 weeks for processing.
2. Once the vendor is approved in the UNC system, a payment request is submitted and this may take up to a week to be processed in the system. (Payment submission will be processed on or after the completion date of work or service provided indicated in the IC Determination Checklist form. The completion date must be a future date. Paperwork cannot be submitted after work/service has been completed.)
3. Once the payment request is approved, UNC does take 30 days to send payments based on the payment terms set by the State of North Carolina. (30-days from when it is processed and approved in the UNC payment system.)
In Summary: The UNC vendor approval may take anywhere from 2-5 weeks for completion AND payment will be processed 30-days on or after the completion date indicated in the IC Determination Checklist form.

Required Documentation

If the Foreign Guest Speaker has a US ITIN or SSN, fill out the following:

  • Exemption Withholding Form 8233 (If they have a US ITIN or SSN) – For Form 8233, refer to this IRS Tax Treaty Table by country. When filling out this form it is necessary to include the Tax Treaty Article and Independent Services line code provided in Tax Treaty table.

Instructions for filling out embedded forms below:

  1. Fill out the form within the embedded window below. You may use the +/- signs to zoom in or out, as needed.
  2. Click the printer icon and depending on your computer, there should be an option to either “print to PDF”, “save as PDF” or something similar.
  3. Choose the location you wish to save your PDF on your computer.
  4. You can now sign and email the saved PDFs from your computer, to the ROMS Accounting Tech.

Use the +/- signs to zoom in or out.

Use the +/- signs to zoom in or out.

Use the +/- signs to zoom in or out.

Use the +/- signs to zoom in or out.

Use the +/- signs to zoom in or out.

Use the +/- signs to zoom in or out.

The forms need to be completed by the Guest Speaker and uploaded using the button below. Or provide the following link so they can email directly to the ROMS Accounting Tech.

As per UNC Payroll Office regulations, a 30% federal tax withholding may apply to Foreign Guest Speaker honorariums and reimbursements. (May be exempt if they have a US ITIN or SSN, based on the IRS Tax Treaty Table and by filling out Form 8233 above).