Faculty Reimbursements (travel, research, events, etc.) |

Name*

First Last

PID*

Email*

Type of Reimbursement*

Travel
Sponsored Event/Guest Speaker
Personal/Research Related

Receipts need to be uploaded (or turned in hard copy.)
* Reimbursement can only be for meals/food items purchased within the current fiscal year (07/01/2020 - 06/30/2021).
* All receipts in foreign currency will be converted using UNC-approved conversion website www.oanda.com.
* Both an itemized receipt and a proof of purchase (credit card) receipt are needed for reimbursement.

Please be aware that UNC Travel Policies are constantly changing.

Reimbursement for University-Related Travel Expenses (Conferences, Panels, Research Trips, etc.)
* All expenses must have an itemized receipt.
* For travel, food expenses/receipts are no acceptable, only per diem is applicable.
* All airfare/car rental receipts much show proof of payment AND initial-departure and return-arrival times and dates.
* All receipts in foreign currency will be converted using UNC-approved conversion website www.oanda.com.
* Receipts need to be uploaded (or turn in hard copy) within 7 days of returning from your travel. Please contact the accountant if this will not be possible for any reason.

For Car Rentals: University employees who need a motor vehicle to perform official University business may reserve an Enterprise vehicle through EHIDirect.com. To request an account, contact Nina Gladysiewski at Nina.M.Gladysiewski@ehi.com. A unique UNC registration link and account approval will be issued by EHIDirect via email.
After you’ve emailed this person and they’ve sent you the ID, you can reference this guide for making your reservation. You might be asked for our Department ID, it’s 312100.
Please note that unless you have first contacted EHI Direct, and are unable to rent a vehicle through them, other car rental contracts will not be reimbursable.

** This is only for reimbursements that are NOT related to travel.**

Reimbursement for Research-Related and All Other Expenses (books, equipment, publications, memberships, etc.)
* Reimbursements can only be for meals/food items purchased within the current fiscal year (07/01/2020 - 06/30/2021).
* If you are using faculty funds to reimburse a vendor for service, click here.
* All expenses must have an itemized receipt.
* All receipts in foreign currency will be converted using UNC-approved conversion website www.oanda.com.
* Receipts need to be uploaded (or turn in hard copy).
* Both an itemized receipt and a proof of purchase (credit card) receipt are needed for reimbursement.
* If you are requesting a reimbursement for a service that you have already paid for, you must provide a receipt from the vendor or a bank statement.

Amount to be Reimbursed*

Funding Source(s)*

My Research/Startup Funds
Other (please explain in notes)

Trip Information

UNC Travel Policies are constantly changing. Please read this BEFORE you travel.

Funding Source(s)*

Arts & Sciences Travel Award
Departmental Travel Award
My Research/Startup Funds
Other (please explain in notes)

Destination*

(City, State, and Country if International Travel)

Purpose*

What was the reason for the trip?

Date of Departure*

Date of Return*

Do you want to be reimbursed for the subsistence per diem?*

Must provide detailed flight itinerary/car rental reflecting departure and arrival times.
Per Diem Restrictions
In state: $8.40/breakfast, $11.00/lunch, $18.90/dinner, $38.30/full day
Out of state: $8.40/breakfast, $11.00/lunch, $21.60/dinner, $41.00/full day
Depending on your initial-departure and return-arrival times, your per diem reimbursement will be (up to $38/$41) as follows:
- Breakfast: depart duty station prior to 6 a.m.
- Lunch: depart duty station prior to Noon (day of departure) or return to duty station after 2:00 p.m. (day of return).
- Dinner: depart duty station prior to 5:00 p.m. (day of departure) or return to duty station after 8:00 p.m. (day of return).
For more details, refer to UNC's Policy on Statutory Provisions and Maximum Rates for Travel.

Yes
No

Are you requesting reimbursement for lodging?*

Yes
No

In accordance with UNC policy 1502 if your lodging expenses were greater than $71.20 p/night for in-state OR $84.10 p/night for out of state, please fill out the following form: Excess Lodging Justification and upload it below along with your receipts.

Were your lodging expenses greater than $71.20 p/night for in-state OR $84.10 p/night for out of state?*

Yes
No

Notes

Any additional comments?

Receipt(s) Files

If attaching scans, please do so here. Max total file size = 9.6 MB
All receipts in foreign currency will be converted using UNC-approved conversion website www.oanda.com.

Drop files here or

Event Information

Funding Source(s)*

My Research/Startup Funds
Sponsored Events Committee Award
Other (please explain in notes)

Name of Event/Guest Speaker*

Date of Event*

Brief Summary of Expense*

What is being reimbursed?

Names of Attendees*

If 9 or more attended the event, please just include the number of attendees.

Notes

Any additional comments?

Receipt(s) Files

If attaching scans, please do so here. Max total file size = 9.6 MB
All receipts in foreign currency will be converted using UNC-approved conversion website www.oanda.com.

Drop files here or

Reimbursement Details

Brief Summary of Expense*

What is being reimbursed? How does it relate to your research or the department?

Consent*

Sales Tax Cannot Be Reimbursed
Any work-related purchase must go through the appropriate procurement channels. It is against policy for an employee to purchase an item with personal funds and then request reimbursement.
To reinforce this policy, UNC will be requesting that sales tax be removed from any employee reimbursement in which the employee bypassed available UNC procurement methods.

I agree to UNC's sales-tax removal policy.

Notes

Any additional comments?

Receipt(s) Files

If attaching scans, please do so here. Max total file size = 9.6 MB
All receipts in foreign currency will be converted using UNC-approved conversion website www.oanda.com.

Drop files here or